Anti-Corruption Policy and Procedures
1. The Board is committed to abide by the Malaysian Anti-Corruption Commission Act 2009 (“MACC Act”) and laws countering bribery and corruption in all of the jurisdictions in which K-One operates or conducts its business.
2. It is noted that even if the country in which an act of bribery takes place does not have anti-bribery laws which capture the relevant action, the MACC Act and the laws of another country in which K-One conducts its business may still apply. Although penalties may differ across the different jurisdictions in which K-One operates, bribery (or even the perception or an allegation of it):
- Will smear K-One’s reputation; and/or
- Could cost K-One significant amounts of money both in respect of potential fines and the time spent in dealing with such issues and may lead to serious penalties on individual members of K-One including imprisonment and fines, or even the forfeiture of critical operating licenses and permits.
3. Therefore, the Board and all employees of K-One are committed to:
- Upholding anti-bribery and anti-corruption laws (“ABC” Laws”) that apply to K-One, including without limitation, the MACC Act;
- Not offering bribes or condoning the offering of bribes on K-One’s behalf;
- Not accepting bribes, or agreeing to them being accepted on K-One’s behalf;
- Maintaining accurate books and records;
- Making sure that K-One’s Representatives are aware of and abide by K-One’s values and policies;
- Avoiding doing business with or affiliating K-One with others who do not accept K-One’s values and policies and who may harm K-One’s reputation; and
- Ongoing monitoring of and auditing compliance with these principles.
Gifts, Hospitality, Entertainment and Promotional or Other Items of Business Expenditure
4. The general rule of K-One in receipt of gifts is to refuse or return the gifts and explanations are provided to the giver on the non-acceptance of the gifts.
5. However, employees are allowed to accept and retain gift(s) of nominal value of promotional items or otherwise be approved by the Chief Executive Officer (CEO) or Chief Operations Officer (COO) of K-One.
6. The value of gift(s) must not exceed RM50 and in any event, must not occur more than 3 times a year with the same entity.
7. Hospitality must be unsolicited and not affect, or be perceived as affecting business judgment. Meals and entertainment should only be offered to and received from the K-One’s representative dealing with the customer or service provider in their role in K-One, is for purposes supported by K-One and may only be offered in conjunction with legitimate business meetings, conferences or events hosted, supported or sponsored by K-One. They may never be provided on a stand-alone basis.
Facilitation Payments and Kickbacks
8. K-One does not make and will not accept, facilitation payments, bribes or kickbacks of any kind.
Charitable Donations and Sponsorships
- not be related to, dependent on, or made in order to win or influence a business deal or decision;
- be given directly to the relevant charity or organization and not to an individual; and
- only be given with the prior consent of the CEO or COO of K-One.
Agents, Distributors, Suppliers and Joint Venture Partners
10. All arrangements with third parties should be subject to clear contractual terms including specific provisions requiring them to comply with standards and procedures in relation to bribery and corruption.
11. Any third party suspected of engaging in bribery will be terminated. Appropriate due diligence will be undertaken before any third party is engaged. The appropriate level of due diligence will vary depending on the circumstances.
12. Entering into any joint venture arrangement without prior approval from of the CEO/COO and the Board is prohibited.
Dealing With Public Officials
13. The provision of money or anything else of value, no matter how small to any public official for the purpose of influencing them in their official capacity is prohibited.
14. Under special circumstances, where gifts of nominal value are to be given to public officials, approval of the CEO or COO is required.
15. In addition, many public officials have their own rules regarding the acceptance of gifts and hospitality, etc., and these rules where applicable must be respected.
16. In accordance with the K-One Code of Ethics, political donations by or on behalf of K-One are prohibited.
Protection & Reporting Violations
17. K-One is committed to ensuring no one suffers any detrimental treatment as a result of refusing to take part in bribery or corruption, or because of reporting in good faith their suspicion that an actual or potential bribery or other corruption offence has taken place, or may take place in the future. Detrimental treatment includes dismissal, disciplinary action, threats or other unfavourable treatment connected with raising a concern. If you believe that you have suffered any such treatment, you should inform the COO or CEO immediately. If the matter is not remedied, you should raise it formally with the Chairman of K-One. Concerns may also be raised by Representatives via alternate channels including through K-One’s whistle blowing channel. Refer to the Whistle Blowing Policy for further details.
Training and Communication
18. K-One’s zero-tolerance approach to bribery and corruption is communicated to all K-One’s associated persons at the outset of K-One’s business relationship with them and as appropriate thereafter.
19. Training on this policy forms part of the induction process for all new employees. All existing employees will be refreshed as appropriate on how to adhere to this policy. All subsequent changes to this policy will be communicated to all employees through K-One’s People Department.
20. K-One shall regularly assess the nature and extent of the risks relating to bribery to which it is exposed, being aware that risks are potentially present internally and externally. The Management will take responsibility for initiating and carrying out relevant risk assessment exercises at regular intervals.
21. This policy is subject to review periodically by the Board of Directors, and in any event, at least once in every three (3) years.
22. The current policy was updated on 26 May 2022.